AMC & Vendor Management Services

Every property runs on a web of maintenance contracts — lifts, HVAC, DG sets, fire systems, STP and WTP, housekeeping, security and pest control. Managed in silos by different admins or committee members, they leak cost, drift out of compliance and turn every breakdown into a scramble. PropSquare consolidates your entire AMC and vendor ecosystem under one operator: one contract, one point of contact, one monthly report and one accountability line — with SLA-driven delivery and a documented compliance calendar across Hyderabad, Bengaluru and Chennai.

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Benefits of professional amc & vendor management services for your property

Single-window handling of every AMC — lifts, HVAC, DG sets, fire systems, STP/WTP, BMS, housekeeping and security — under one contract instead of a dozen
Every vendor verified before mobilisation: GST, PAN, trade licences, PSARA for security, FSSAI for pantry, EPF/ESI challans, insurance and past-work references
A defined scope, response and resolution SLA and escalation matrix for each contract — not a vague one-page agreement
A monthly compliance calendar covering fire, lift, electrical, pollution-control, PSARA and FSSAI renewals — scheduled, tracked and filed on your behalf
Vendor performance scorecards on punctuality, quality, safety, cost discipline and responsiveness — feeding every renewal or exit decision
Annual rate benchmarking before each renewal, so vendor costs stay competitive and the trend stays visible
One consolidated monthly MIS — AMC status, scorecards, compliance calendar, spend tracking and incident log — instead of vendor-by-vendor PDFs
A single PropSquare site lead who owns escalations, misses and rework end-to-end — so you stop chasing individual vendors

Why choose PropSquare AMC & Vendor Management Services?

An operating model, not a list of vendor names
Most FM contracts hand you a directory of contacts. We run your AMCs as a managed asset portfolio — sourcing, contracting, supervision, scorecards, renewal and exit — so the whole stack has one owner instead of scattered, uncoordinated agreements.
Every vendor verified and contracted to one standard
Before any vendor mobilises we check GST, PAN, trade and statutory licences, EPF/ESI compliance, insurance and references, then standardise scope, SLAs, payment terms, indemnity and termination clauses — so your committee or admin team is not negotiating each contract from scratch.
We carry the statutory liability
Vendor non-compliance is the biggest hidden risk in Indian facility operations. Contract-labour registers, EPF/ESI/PT/TDS, PSARA, FSSAI, pollution-control consents and lift, electrical and fire inspections are tracked on our side — you see a one-page compliance summary every month.
Supervised on-site, reported every month
Each vendor reports into our operations layer, not directly to your committee. A PropSquare site lead supervises mobilisation and delivery, and a fixed monthly MIS covers AMC status, scorecards, compliance, spend and incidents — reviewed with you, every month.
Benchmarked at every renewal
We benchmark rates before each renewal, manage exit clauses cleanly and handle transition handovers without operational disruption — so cost discipline and service quality both improve over the life of the contract.
Across Hyderabad, Bengaluru and Chennai
Operations teams and supervisors on the ground in all three cities, a single regional escalation matrix and a defined incident-response line — for one site or a multi-property portfolio under one agreement.

What we cover

Residential communities & RWAs

Apartments, villas and gated townships where the managing committee needs one partner for lifts, STP, fire, DG, housekeeping and security — with transparent monthly MIS to the association, a compliance calendar and annual rate benchmarking to control common-area costs.

Corporate offices & IT/GCC campuses

Tech parks, SEZs and corporate offices where uptime and statutory compliance drive the contract — SLA-driven cover for HVAC, UPS, DG and BMS, multi-vendor coordination under one FM lead, and quarterly reviews with cost and SLA dashboards.

Commercial buildings & retail

Standalone towers, business parks and retail centres where tenant experience and common-area uptime matter — AMC bundling across lifts, HVAC, housekeeping and façade, complaint resolution tracked to closure, and vendor scorecards shared with ownership.

Industrial & warehousing

Factories, warehouses and logistics parks where uptime, EHS and statutory renewals are non-negotiable — AMC cover for material handling and fire systems, vendor compliance with factory and safety norms, and an auditable incident-response log.

Healthcare & educational institutions

Hospitals, clinics, schools and universities where safety, hygiene and uninterrupted operations are critical — AMC for medical gas, sterilisation, lifts, kitchen and HVAC, biomedical and clinical-waste compliance, and round-the-clock incident escalation.

Hotels & hospitality

Hotels, resorts and serviced apartments where guest experience drives vendor selection — AMC for HVAC, kitchen, laundry, lifts, fire and pool systems, vendor onboarding aligned with brand SOPs, and monthly cost and SLA reporting to the GM or ownership.

Frequently asked questions

What is the difference between an AMC and vendor management?

An AMC is a fixed-fee, year-long contract to maintain a specific asset or service — a lift, HVAC or fire system. Vendor management is the system around those contracts: selection, verification, compliance, supervision, performance tracking, renewal and exit. PropSquare runs both as one service, so you don't coordinate multiple vendors yourself.

Which property types do you serve?

Apartments, villas and gated communities, corporate offices, IT and GCC campuses, commercial towers, malls, hospitals, schools, factories, warehouses, hotels and serviced apartments — across Hyderabad, Bengaluru and Chennai, with extended delivery in nearby metros on request.

Do you handle statutory and compliance renewals?

Yes. Fire NOC, lift inspection, electrical inspection, pollution-control consent, PSARA and FSSAI, trade and establishment licences — we schedule, track and renew them on your behalf, and share a one-page compliance calendar with you every month.

How do you ensure vendor quality and accountability?

Every vendor is verified, contracted under our standard terms, supervised on-site by a PropSquare lead and scored monthly on punctuality, quality, safety, cost and responsiveness. Underperformers are exited; strong performers are retained with longer terms and rates benchmarked at renewal.

Can you take over our existing AMCs and vendors without disruption?

Yes. We inventory every asset and existing AMC during a site survey, put contracts in place before mobilisation, and transition your current vendors into our reporting and escalation matrix — so there is no service gap on the switchover.

Can AMC and vendor management be combined with your other services?

Yes, and most clients do. AMC and vendor management slot cleanly into our integrated facility management bundle alongside housekeeping, security, MEP, pantry, pest control and HOTO — one contract, one report and one escalation line — but you can also take it as a standalone service.

What contract durations do you offer?

Individual AMCs typically run 12 months with renewal. The vendor-management engagement is usually 12–36 months, depending on property size and scope, with a quarterly performance and cost review. We also run shorter pilots for new sites.

What reporting will we receive?

A single monthly MIS covering AMC status, vendor scorecards, the compliance calendar, spend tracking, incident log and asset health — the same dashboards our operations team uses. Larger sites also get a digital dashboard, reviewed with you each month.

Helpful reading

ArticleWhy Many Residential Communities in India Are Shifting to Professional Integrated Facilities Management (IFM)Across India, residential communities are growing rapidly — and so are the expectations of residents. Gated communities today function like mini-townships, with complex infrastructure, high footfall, and demanding service requirements. Naturally, managing…TemplateSLA & KPI Framework TemplateA ready-to-use service-level and KPI matrix to hold any FM contract accountable.

Often run together — under one accountable team

Most properties don't need just one service. PropSquare can combine this with related services — security, housekeeping, MEP, water and STP, and more — under a single, accountable team, or scale to fully integrated facilities management when it fits. There's no obligation to bundle: take exactly what you need today.

Still deciding? Read our guides for societies & RWAs or browse the facility management FAQs.

Request a site survey for amc & vendor management services

We respond within one working day.

A site survey lets us walk your property, audit the assets, manpower and compliance gaps it actually has, and price the scope accurately — so the proposal you get is specific to your building, not a generic quote.

Since 2019
3,000+ trained workforce
SLA-backed, reported operations

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