Take over your building completely — tested, financially clean and legally sound.
When a building moves from one set of hands to another — a builder to an owners’ association, one facility manager to the next, or construction to live operations — the moment is rarely as clean as it looks on paper. Assets are accepted untested. Documents go missing. Builder warranties quietly lapse. And the new owner inherits liabilities that were never theirs to begin with.
PropSquare’s Handover & Takeover (HOTO) service closes that gap. We verify every asset, reconcile every rupee, and collect every statutory document — so your community, campus or commercial asset is handed over completely and documented transparently. One accountable lead, a live tracker, and a board-ready handover pack in about 60 days.
Recognised “Excellent in Property Management” — The Economic Times.
Handover and Takeover (HOTO) is the structured transfer of a building and its operations from one party to another. It applies at three critical transition points:
A proper HOTO is not a walk-through and a signature. It is a disciplined, evidenced process that establishes exactly what you are receiving, what condition it is in, what is owed to you, and what is still outstanding — before you accept accountability for it.
A technical-only inspection tells you what machinery you are receiving. A complete handover tells you whether you are taking over a property that is genuinely ready — tested, financially clean and legally sound.
That distinction is where value is recovered and liability is avoided. A complete handover verifies assets and finances and legal documents, fixes gaps with the builder or outgoing party while your leverage still exists, and hands a clean, auditable record to the incoming team.
| Technical Inspection Only | PropSquare Complete HOTO | |
|---|---|---|
| Asset count & condition | ~ Partial | ✔ Full register, tagged & condition-rated |
| Live testing of MEP systems | ~ Sometimes | ✔ Load-tested with photographic evidence |
| Defect liability tracking | ✗ | ✔ Tracked to closure through the DLP |
| Financial reconciliation (dues, CAM, sinking fund) | ✗ | ✔ Confirmed clean before sign-off |
| Statutory & legal document audit | ✗ | ✔ ~14-point compliance pack + gap matrix |
| Manpower mobilisation & day-one readiness | ✗ | ✔ Trained, compliant team in place |
| Board-ready, auditable handover record | ✗ | ✔ Complete handover pack |
Every PropSquare handover is built on three pillars. Skip one, and the takeover is incomplete.
Physical count, condition assessment, testing and snagging of every common-area asset and system — from transformers, DG sets and lifts to WTP, STP, fire systems and HVAC. You receive a verified asset register and a photographed snag list, not a paper inventory.
What the builder or outgoing party owes you — dues, CAM (Common Area Maintenance) collections, corpus and sinking fund — confirmed clean before sign-off. No inherited financial surprises after you have signed.
Every statutory approval and ownership document — Occupancy Certificate, Completion Certificate, Fire NOC, conveyance deed, as-built drawings, warranties and AMCs — collected, verified and tracked to closure through a live document gap matrix.
PropSquare delivers HOTO for institutional owners and operators. Our process is tailored to three buyer types.
Taking over a society from the builder is the single most important moment in your community’s financial life — and the one with the least time and the most leverage. We run the full builder-to-association handover: an independent RWA HOTO audit of common-area assets, MEP systems, finances and the complete statutory document set, so your committee signs off with a written record of every defect, due and pending approval. We help you recover value while retention amounts and bank guarantees are still in play.
Ideal for: apartment associations, gated communities, villa communities, AOAs and newly formed managing committees taking possession from a developer.
For office campuses, IT parks, retail and mixed-use assets, downtime and hidden liability are expensive. Whether you are commissioning a new building or switching facility management providers, we manage the transition end to end as part of our Integrated Facility Management services — asset verification, vendor and AMC transfer, SLA continuity, access and credential handover, and operational readiness — so your building performs from day one and your occupiers never feel the change.
Ideal for: commercial building owners, asset managers, REITs, corporate occupiers and landlords managing an FM transition or takeover.
A clean, defect-free handover protects your brand and accelerates your final payment. Our snagging and de-snagging service identifies defects, incomplete works and workmanship issues across the project before you hand over to the association or end client — then verifies rectification (de-snagging) so you hand over with confidence and close out your Defect Liability obligations on record.
Ideal for: developers, contractors and construction companies preparing for project handover, possession or association formation.
We assess readiness across seven domains and 88 verification points, sequenced by priority — Critical items closed before sign-off, High before occupants move in, Standard within the first operating cycle. Every item is ticked only against verified, photographed evidence.
count it before you own it
A master register of every common-area asset — ID, make, model, serial number, location and quantity — reconciled against the builder’s BOQ, QR-tagged and condition-rated. Electrical (transformer, DG, HT/LT panels, APFC), water (WTP, STP, pumps, tanks), lifts, fire and life-safety, low-current (CCTV, access control, intercom), HVAC and amenity assets all logged.
don’t accept a system on paper, test it
Every MEP system load-tested and snagged with photographic evidence: DG load test and auto-changeover, transformer and earth-pit resistance, WTP water quality to IS 10500, STP performance (BOD/COD/TSS), fire-pump auto-start and sprinkler pressure, lift load test and OEM safety certificate, fire alarm and emergency lighting. You take over equipment that actually performs.
the builder’s warranty is your protection
DLP start and end dates confirmed against the agreement; civil, structural, waterproofing and MEP defects logged with severity, owner, target date and status; defect-rectification cost consolidated on a recovery basis; warranty transferability and retention / bank guarantee confirmed in writing. Nothing lapses unclaimed.
a community runs on its documents
As-built drawings (architectural, structural, MEP, plumbing, fire), O&M manuals, warranty certificates, AMC contracts, testing & commissioning reports, master keys, software credentials and licences — all received, indexed, legible and tracked through a live document gap matrix.
what makes the building legal to occupy
The ~14 statutory items every property must hold, verified and placed on a renewal calendar: Occupancy Certificate, Final Completion Certificate, Fire NOC, lift licences, CEIG electrical approval, Pollution Control Board consent (CFE/CFO), property-tax status, building insurance, and utility connections transferred into the owner’s name.
a clean handover needs a ready team
The site team finalised, deployed and compliant from day one: security, housekeeping, MEP and supervisory manpower matched to the asset’s size and SLA, with background verification, EPF/ESIC enrolment, asset-specific O&M training, duty rosters, an escalation matrix and an emergency response plan in place.
make day-one feel seamless
Handover changes who occupants call. New points of contact and helpdesk/IVR numbers circulated, resident or tenant app onboarded, emergency contacts published, billing transition explained and a feedback channel opened for the first 30/60/90 days — so operations feel continuous, not disrupted.
Hover or tap a step to follow the journey — Plan → Audit → Transfer → Sign-Off → Support.
We define scope, responsibilities and deliverables for both parties, set timelines and milestones, and agree the stakeholder map. A customised checklist is built per asset.
On-site walk-throughs of every building system, service and asset; review of contracts, warranties, manuals and vendor lists; checks on compliance, safety, security and maintenance schedules — all captured with photographic evidence.
Handover of keys, access cards, credentials and vendor contacts; training and overlap support for the incoming operations team; transition of housekeeping, security, MEP and other services.
A formal review of the checklist and outstanding items, a signed takeover document capturing the handover date and asset/service status, and publication of the takeover report with recommendations and next steps.
A defined overlap period and a follow-up review at 30/60 days to confirm corrective actions are implemented and the new team has settled in.
A complete, auditable record you can put in front of your board, your members or your leadership:
Verified asset register — every common-area asset counted, tagged and condition-rated.
Photographed snag list — defects documented with images and recommended actions.
Defect-rectification cost estimate — consolidated on a recovery basis.
AMC & warranty tracker — contracts and warranties indexed with renewal dates.
Financial reconciliation — dues, CAM, corpus and sinking-fund position confirmed clean.
Statutory document gap matrix — received / pending / not available, item by item.
Formal takeover certificate — signed sign-off capturing responsibilities and status.
Readiness scorecard — % ready across all seven domains, so the decision to sign is evidence-based.
Not ready to talk yet? Start with our board-ready Pre-Handover Readiness Checklist — 88 verification points across all seven domains, the same framework our teams use on site. Built for Management Committees, building owners and builders.
HOTO is the structured transfer of a building from one party to another — builder to owners’ association, one facility management provider to another, or construction to operations. A complete HOTO covers three pillars: technical and asset verification, financial reconciliation, and legal and documentation transfer, so the incoming owner takes over a property that is tested, financially clean and legally sound.
PropSquare delivers a full three-pillar HOTO in about 60 days for a typical residential community or commercial campus. Larger mixed-use developments take longer. We confirm a fixed scope and timeline after an initial assessment.
A snagging inspection identifies physical defects in workmanship and finishes. A complete handover goes further — it verifies and tests every asset, reconciles finances and dues, collects and audits all statutory and ownership documents, and tracks defects through the Defect Liability Period so nothing lapses unclaimed.
Core documents include the Occupancy Certificate, Building/Final Completion Certificate, Fire NOC, lift licences, CEIG electrical approval, Pollution Control Board consent for STP and DG, as-built drawings, O&M manuals, equipment warranties, AMC contracts, the conveyance deed and property-tax records. PropSquare tracks all of these through a live document gap matrix.
Yes. PropSquare delivers handover and takeover services for residential societies and RWAs, commercial and corporate buildings, and mixed-use developments across Hyderabad, Bangalore and Chennai, tailored to each asset type.
Every defect is logged with a photograph, severity rating, owner and target date, and consolidated into a defect-rectification cost estimate on a recovery basis. We help you close gaps with the builder while your commercial leverage — retention amounts and bank guarantees — is still in place.
Yes. We provide a defined overlap and support period and a follow-up review at 30, 60 and 90 days to confirm corrective actions are implemented and the incoming facility team has settled in.
Yes. PropSquare manages provider-to-provider FM transitions — transferring assets, vendor contracts, AMCs, SLAs, access credentials and operational data with minimal disruption, so service continuity is maintained from day one.
Whether you are an association taking over from your builder, an owner switching FM providers, or a developer preparing to hand over — we’ll give you a clear plan and a fixed scope. Request a complimentary assessment and timeline today.
📍 Serving Hyderabad, Bangalore & Chennai · 📧 sales@propsquares.com · 📞 +91 799 3333 990 | +91 906 323 9925
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