Accurate salaries, every cycle — with full statutory compliance and every labour-law register maintained for you.
Payroll is not just paying salaries. It is attendance you can trust, deductions calculated to the rupee, statutory filings that close on time, and registers an inspector can open without warning. One missed PF deposit, one wrong overtime rate, one un-maintained register — and the penalty, the notice and the reputational cost all land on you.
PropSquare’s Managed Payroll Services take that risk off your desk — for both your contract / minimum-wage workforce and your salaried staff. Because we come from facilities management, not a software call-centre, we maintain every labour-law register you are liable for and treat your compliance as our own.
Managed payroll services means a specialist provider runs your complete payroll function on your behalf — so your HR and finance teams stop firefighting deadlines and start focusing on the business.
A complete managed payroll covers far more than a salary calculation. It is a controlled, evidenced pipeline that:
The difference between a provider who processes data and a partner who owns the outcome is exactly where penalties are avoided and trust is protected.
A data-only payroll vendor calculates what you send them and emails back a register. A managed payroll partner validates the inputs, files the statutory returns, maintains the registers, applies the latest Labour Code rules, and stands behind the numbers when an inspector or an auditor asks.
| Typical Data-Only Payroll Vendor | PropSquare Managed Payroll | |
|---|---|---|
| Salary calculation | ✔From data you supply | ✔ With independent attendance validation |
| Minimum-wage & overtime engine (state/skill-wise) | ✗Rarely | ✔ Built into our software |
| Statutory filing (PF, ESI, PT, TDS) | ~Sometimes (extra) | ✔ Owned end-to-end, challans + returns |
| Labour-law registers maintained | ✗ | ✔ Full set, audit-ready |
| CLRA / contract-labour compliance | ✗ | ✔ Principal-employer + contractor records |
| New Labour Code (50% wage rule) applied | ✗Unclear | ✔ Already built in |
| Multi-site, biometric and manual attendance | ✗ | ✔ Hybrid model |
| Field / site understanding | ✗ | ✔ 25+ yrs manpower, 20,000+ staff managed |
| Accountability | ✗Faceless processor | ✔ One partner, validation trails |
Most payroll providers are built for one kind of employee: salaried, white-collar, predictable. Real businesses are not that tidy. You may run security guards on rotating shifts, housekeeping on muster rolls, technicians on overtime, and a corporate office on fixed CTC — all at once. PropSquare runs all of it on one pipeline.
This is where most payroll breaks — and where we are strongest. Variable attendance, state- and skill-wise minimum wages, overtime at statutory rates, fines and advances, multi-site muster rolls, and contractor compliance. Our software was purpose-built for this reality, and our registers keep both you and your contractors clean.
For your office and management teams: structured CTC, flexi components, investment-proof and reimbursement workflows, TDS planning, Form 16, and self-service payslips — processed with the same multi-level validation, on the same predictable calendar.
Off-the-shelf payroll tools assume a salaried employee on fixed pay. They struggle the moment you add a daily-wage worker, a rotating shift, a skill-band minimum wage that changes by state, or a muster roll that lives on paper at a remote site. PropSquare built its own payroll software around the workforce we actually manage — deployed, contract and minimum-wage staff across many sites.
Applied by state, skill category (unskilled / semi-skilled / skilled / highly skilled) and VDA revisions — so nobody is underpaid and you are never non-compliant.
Overtime computed at the statutory rate (double the ordinary rate) directly from validated attendance.
Handled within statutory limits and recorded straight into the right register — nothing logged off-book.
Ingests both biometric / app attendance and manual muster rolls into one unified, controlled pipeline.
Every statutory register and return is generated by the same run — not a separate, error-prone exercise.
Jira-based automation, digital checklists and IVR helplines, so site, HR and finance see one source of truth.
This is the moat: software shaped by operations, not just accounting.
Every payroll cycle is backed by complete statutory compliance and a maintained register set — so an inspection is a non-event, not a crisis.
Provident Fund (EPF) — monthly ECR filing, challan generation and reconciliation.
Employees’ State Insurance (ESI) — contribution computation and filing for eligible employees.
Professional Tax (PT) — state-wise calculation and deposit.
TDS on salary (Sec 192) — computation, quarterly Form 24Q e-returns and Form 16 issuance.
Labour Welfare Fund (LWF) — state-wise periodic contributions.
Bonus & Gratuity — Payment of Bonus computation (8.33%–20%) and gratuity provisioning.
Where data-only vendors stop, we keep your books inspection-ready. Depending on your establishment type and headcount, we maintain and update:
We maintain both the legacy statutory formats and the consolidated registers under the new Code on Wages central rules, so you are covered through the transition — and your 100% statutory compliance is documented, state by state.
India’s four Labour Codes — the Code on Wages 2019, Industrial Relations Code 2020, Code on Social Security 2020 and OSH Code 2020 — came into force on 21 November 2025, with central rules notified in May 2026 and state rules rolling out through 2026. The most disruptive change is the uniform wage definition: basic pay plus DA must be at least 50% of total CTC, which raises PF, ESI and gratuity bases.
Higher PF, ESI & gratuity base. Our engine already applies it.
Our engine already applies the 50% wage rule, the revised contribution bases, and the tighter timelines (wages within 7 days of the wage-period end; full & final settlement within 2 days of exit). When a component needs restructuring, we model the cost impact and get your approval before it hits a payroll run — no surprises.
Attendance & input validation — biometric, app-based and manual muster rolls, reconciled with site supervisors.
Salary structuring & computation — allowances, incentives, overtime, arrears, multi-state pay.
Statutory deductions & filings — PF, ESI, PT, TDS, LWF with challans and returns.
Payslips & tax documents — digital payslips, Form 16/12BA, salary certificates.
Reimbursements & flexi benefits — claims entry, approval workflows, investment-proof verification.
Full & final settlement — exits processed accurately within statutory timelines.
Registers & MIS — every statutory register plus cost-centre and site-wise MIS, journal vouchers.
Employee support — query helpdesk with defined turnaround, IVR helpline for site workers.
PropSquare runs payroll for organisations that manage real workforces — and tailors the model to each.
Malls, retail, hospitality, healthcare and co-working spaces with rotating shifts, high churn and mixed contract / permanent staff — payroll kept accurate, on time and fully documented.
Factories and plants where minimum-wage bands, overtime, contract labour and CLRA principal-employer liability are everyday realities — skill-wise wage computation and contractor compliance so production never stops for an inspection.
Structured CTC, flexi benefits, investment declarations, TDS planning and self-service payslips for salaried teams — with single-window accountability and consolidated reporting for finance.
Housekeeping, security, technical and supervisory staff across societies and project sites — on biometric or manual attendance — paid correctly with board-ready documentation.
Hover or tap a step to follow the cycle — Setup → Validate → Compute → Disburse → File → Report.
We map your workforce, sites, pay structures, statutory scope and current pain points, then configure the payroll engine and register set to match.
Each cycle, attendance, overtime and leave are collected from biometric, app and manual sources and reconciled with your site supervisors.
Salaries, deductions and statutory contributions are computed and run through multi-level validation for near-zero error.
Bank-transfer files (NEFT/RTGS) are prepared, salaries disbursed, and digital payslips and tax documents issued.
PF/ESI/PT/TDS challans and returns are filed, and every statutory register is updated and kept audit-ready.
Site-wise MIS, journal vouchers and validation trails are shared; the employee helpdesk and IVR handle queries within defined turnaround times.
Payroll outsourcing in India generally costs ₹150 to ₹2,500 per employee per month, depending on service level, complexity and headcount. Here is how to read it:
₹150 – ₹400/ employee / month
Salary computation, payslips, bank-transfer file, basic MIS (you handle filings).
₹300 – ₹800/ employee / month
Everything in Basic plus PF/ESI/PT/TDS filing, Form 16, registers and annual returns.
Custom
Standard plus CLRA records, multi-state minimum wages, site-level validation and helpdesk.
Outsourcing typically reduces payroll cost by 30–40% versus an in-house team once you account for software, staff, penalties and management time. PropSquare prices on headcount, number of sites, pay frequency and compliance scope, and shares a fixed per-employee or monthly-retainer quote after a short assessment — no hidden per-run surprises.
Not ready to switch yet? Start with a free Payroll & Compliance Health Check. We review your current pay structure against the new wage definition, flag missing or out-of-date registers, and check your PF/ESI/PT/TDS and CLRA exposure — and hand you a short, prioritised action list. No obligation.
Managed payroll services means a specialist provider runs your entire payroll cycle on your behalf — attendance validation, salary computation, statutory deductions (PF, ESI, PT, TDS), challan and return filing, payslips, and full & final settlements — while maintaining every labour-law register and keeping you audit-ready. PropSquare delivers this for both minimum-wage/contract workforces and salaried staff across Hyderabad, Bengaluru and Chennai.
Payroll software is a tool your own team operates — you still own the calculations, filings, registers and liability. Payroll outsourcing hands the whole function to a provider who runs it accountably, files your statutory returns, maintains your registers and stands behind the numbers. PropSquare combines its own custom payroll software with a managed service, so you get the automation of software and the accountability of an outsourced team.
Payroll outsourcing in India typically ranges from about ₹150 to ₹2,500 per employee per month. Basic processing sits around ₹150–₹400; full processing plus statutory compliance (PF, ESI, PT, TDS filings) is commonly ₹300–₹800 per employee per month. PropSquare prices on workforce size, number of sites, pay frequency and compliance scope, and shares a fixed per-employee or monthly retainer quote after a short assessment.
Yes — it is our core strength. Our payroll software is purpose-built for minimum-wage, contract and deployed workforces. We compute state- and skill-wise minimum wages, overtime at statutory rates, and maintain the full set of labour-law registers (muster roll, wage register, overtime, fines, deductions, advances) along with CLRA principal-employer records, so both you and your contractors stay compliant.
We maintain and keep audit-ready every register your establishment is liable for: Muster Roll, Register of Wages, Register of Overtime, Register of Fines, Register of Deductions for damage or loss, Register of Advances, Register of Loans, Leave with Wages register, Register of Bonus, and — for contract labour — the CLRA registers (Register of Contractors, Register of Workmen, plus the contractor’s wage/muster/overtime registers). We maintain both the legacy formats and the consolidated registers under the new Code on Wages central rules.
Yes. Our hybrid model ingests both biometric/app-based attendance and manual muster rolls into one payroll process. Our team works with your site supervisors to validate attendance, overtime and leave at each location, so multi-site and multi-state payroll is processed accurately from a single, controlled pipeline.
Yes. India’s four Labour Codes came into force on 21 November 2025, with central rules notified in May 2026 and state rules rolling out through 2026. Our payroll engine already applies the uniform wage definition — basic plus DA at a minimum of 50% of CTC — and the revised PF, ESI, gratuity, bonus and timely-payment rules, and we restructure pay components with your approval before they affect a cycle.
Most payroll vendors only process data you send them. PropSquare comes from facilities management — we have managed 20,000+ employees across India and the Middle East — so we understand site realities, contract labour and minimum-wage compliance, not just spreadsheets. You get custom software for deployed workforces, complete labour-law registers, technology-led oversight via Jira automation and IVR helplines, and one accountable partner instead of a faceless processor.
Yes. Payroll for contract and facility manpower is run for Bengaluru and Chennai sites from the same controlled pipeline as Hyderabad — with Karnataka and Tamil Nadu minimum-wage lines, professional tax and LWF rules applied state-wise, and the full register set maintained per establishment. Multi-city and multi-state workforces are consolidated into one reporting pack.
On top of the state minimum wage, a compliant cost carries the employer’s EPF and ESI contributions, statutory bonus and paid-leave provisions, and — depending on the state — professional tax and labour welfare fund. Quotes that ignore these components understate the real cost and transfer the liability to the principal employer. Our per-head build-up itemises each component so nothing surfaces later as an inspection finding.
Whether you run a factory floor, a corporate office, a commercial complex or a managed community — tell us your headcount, your sites and your pain points. We’ll give you a clear scope and a fixed quote.
📍 Serving Hyderabad, Bengaluru & Chennai · 📧 sales@propsquares.com · 📞 +91 799 3333 990 | +91 906 323 9925 · 🧑💼 Employee Support: +91 7969 212 000
Tell us where to send it — we’ll email the brochure to your inbox right away.
We’ve emailed the brochure to . It should arrive within a couple of minutes.
Share your details and we’ll schedule a free site survey — we respond within one working day.
We’ve received your request and will respond within one working day.
Tell us where to send it — takes 20 seconds.