Maintenance Cost
Gated-Community Maintenance Cost in Hyderabad — How It's Actually Calculated
Facility-management cost for a Hyderabad gated community typically falls in an indicative market range of about ₹2.50 to ₹4.50 per sq ft per month, depending on amenity load, manpower deployment, MEP and STP complexity, and reporting standards. Charges are usually set per sq ft or per flat and cover four heads — manpower, consumables, AMCs and a management fee. Knowing each head lets your association judge whether a quote is realistic or quietly under-resourced.
Maintenance cost is the question every committee asks first and the one operators are often vaguest about. This guide explains how facility management for a Hyderabad gated community is actually priced — the indicative market range, the four cost heads behind it, and how to read a quote so your association knows exactly what it is paying for.
The figures here are an indicative market range for Hyderabad gated communities, not a PropSquare rate card. Your community’s actual cost depends on its scope; the point is to help you judge whether a quote is realistic.
What drives the cost
Two communities of the same size can sit at opposite ends of the range. The main drivers are:
- Amenity load — a clubhouse, gym, swimming pool, lifts and landscaped areas all add manpower and AMC cost.
- Manpower deployment — the number of guards, housekeeping staff and technicians, and the shift pattern, is the single biggest cost head.
- MEP, STP and WTP complexity — high-rise pumping, sewage treatment and water treatment need skilled technicians and regular AMCs.
- Reporting and supervision standards — a named manager and monthly MIS cost more than an unsupervised manpower supply, and are usually worth it.
The indicative range
For a Hyderabad gated community, facility management is commonly quoted in a market range of about ₹2.50 to ₹4.50 per sq ft per month. As a rough guide:
- Lower end (~₹2.50): low-rise or plotted communities with light amenities and simpler MEP.
- Middle: mid-rise apartments with lifts, basic clubhouse and standard common areas.
- Higher end (~₹4.50): high-rise towers with extensive amenities, multiple lifts, STP/WTP and a full clubhouse.
Use the range to sense-check a quote. A proposal well below it is not a bargain — it is a signal to ask what has been cut.
Per sq ft or per flat?
Both bases are used. Per-sq-ft charging shares cost in proportion to the area each owner holds, which most mixed-size communities find fair. Per-flat charging is simpler and is sometimes used where flats are similar. What matters is that the basis is agreed openly and that the same cost heads sit behind it either way.
The four cost heads
Every honest FM quote can be broken into four parts:
| Cost head | What it covers |
|---|---|
| Manpower | Wages, statutory contributions (EPF, ESI) and supervision for deployed staff |
| Consumables | Cleaning materials, housekeeping supplies and routine spares |
| AMCs | Annual maintenance contracts for lifts, STP/WTP, fire systems, DG sets and the like |
| Management fee | The operator’s supervision, reporting, compliance and margin |
When you can see all four, you can compare two quotes properly — and you can explain the budget to residents at the AGM with confidence.
How to read a quote
Put any two proposals on the same basis (per sq ft or per flat), then line up the four cost heads. Check the manpower deployment numbers, not just the total. Confirm whether statutory compliance is included and documented. Ask what is in scope and what is billed extra. The proposal that is transparent across all four heads — even if it is not the cheapest — is almost always the one that delivers the community residents expect.
If you would like a transparent, costed quote built around your community’s actual scope, PropSquare will carry out a site survey and give you a head-by-head breakdown you can take straight to your committee.