Project Handover & Transition Services (HOTO - HandOver & TakeOver Services)
Seamless transitions from construction to operations — or from one FM provider to another — with minimal disruption, complete documentation and hands-on support.
At PropSquare LifeSpaces, we understand that transitions in property management — whether a new building entering operations, a change of facility manager, or a retreat handover from construction to operations — require clarity, coordination and confidence. Our comprehensive Handover & Takeover service ensures that your assets, operations, and teams are transferred smoothly, minimizing disruption and positioning your facility for success from day one.
What We Do
PropSquare LifeSpaces provides end‑to‑end Handover & Takeover services tailored for commercial, residential and mixed‑use developments. We document assets, verify systems, align vendors and train operations teams so your facility is ready to perform from day one.
✔ Formal asset and systems inventory
✔ Contract & warranty verification
✔ Operational readiness & safety checks
✔ Training & overlap support for incoming teams
Why PropSquare?
We combine multi‑discipline facility expertise with a structured, transparent methodology to minimise risk, reduce downtime and ensure continuity of service.
- Structured checklist — customised per asset and agreed with stakeholders.
- Risk-first approach — critical items flagged and prioritised.
- Vendor integration — handover of contracts, vendors and SLAs.
- Documentation & sign-off — formal takeover certificate and recommendations report.
Our Process — Step by Step
What You Get (Deliverables & Outcomes)
As part of the service you’ll receive:
- A detailed Handover/Takeover checklist and report.
- Complete inventory of all assets, systems, contracts & vendors.
- Training records and transition logs for all services.
- Formal sign-off certificate / document.
- A smooth, well-documented transition, mitigating risks of service disruption, hidden liabilities, and operational inefficiencies.
- Peace of mind: your building, facility or complex is handed over/ taken over in a controlled and efficient manner.
How long does a handover/takeover typically take?
Depends on size, complexity and condition of the building/facility. For a standard commercial campus it can take 4-8 weeks; for large mixed-use developments it may be longer. We provide a detailed timeline after initial assessment.
What if we identify major defects or service gaps during audit?
We flag all items in the report, classify them (critical/major/minor), and work with you to prioritise corrective action. We can also oversee defect resolution if required by you.
Do you cover all services (security, housekeeping, maintenance) in the takeover?
Yes — we can cover full spectrum of facility management services or select components based on your requirement.
Do you provide vendor handover?
Yes — we hand over vendor lists, contracts, warranties and contact details. Where beneficial, we also optimise the vendor mix for cost and service efficiency.
Is there after-handover support?
Yes — we recommend a support period (e.g., 30-60 days) during which we remain available to assist the incoming team and address any transition issues.